Board of Directors Meeting Highlights: July 28, 2020

The SAMLARC Board of Directors held their monthly meeting on the evening of July 28, 2020. Due to recent declarations from the State of California and recommendations from the Centers for Disease Control, the physical assembly of the Board of Directors meetings was not feasible to accomplish while maintaining proper social distancing measures. In order to protect public health while continuing to support SAMLARC operations, the Board of Directors held a virtual Open Session Board of Directors meeting on Tuesday, July 28, 2020. The Open Session Agenda for the meeting and corresponding Open Session Board Agenda Reports can be found HERE.

The Board of Directors took action on the following items during the July 28, 2020 Open Session Meeting.

Approved the Amended and Restated Limited Use License Agreements with Capistrano Unified School District for the use of Arroyo Vista Park and Tijeras Creek Park for the 2020-2021 School year.

Approved the Amended and Restated Limited Use License Agreement with the Saddleback Valley Unified School District for the use of Trabuco Mesa Park for the 2020-2021 school year.

Approved the cancellation of one of the two Screen on the Green events (previously scheduled for August 14, 2020) to a date to be determined once COVID-19 restrictions are lifted by the State and County.

As recommended by the Budget & Cash Flow Committee, approved the selection of Stripe as the payment processor for the SAMLARC Life Mobile App.

As recommended by the Communications Committee, approved the discontinuation of Rancho Life Magazine and reallocation of the associated resources to improving the SAMLARC website and mobile app. The decision was made after careful consideration of community engagement compared to digital communications platforms.

Approved live music to be performed at the Beach Club every Friday evening during August and September 2020, while food is available for purchase at the Beach Club Bistro. The performer will provide ambient music; dancing and “singing along” will not be permitted per government COVID-19 related guidance.

As recommended by the Communications Committee, approved the implementation of digital asset improvements identified by Capisco Marketing Agency. Infrastructure and design improvements will be made to SAMLARC’s website, social media, and email marketing on an ongoing basis.

Approved the continuation of pool monitoring services based on the current daily schedule at the Community Pools and Lagoon from August 5, 2020 through August 16, 2020, with an amendment made to approve self-monitoring at the pools Monday through Friday from August 17, 2020 to September 4, 2020.

All consent calendar items were approved, including:

  • Appointment of SAMLARC Member Cristine Savino to the Lago Santa Margarita Committee to serve a one (1) year term. Ms. Savino’s insight as a SAMLARC Member will inform her contributions to the Committee.

  • Renewal of SAMLARC’s contract with Diamond Sports Field Service, Inc. to provide sports field maintenance at the parks, based on excellent service and competitive contract rates.

  • Approval of a work authorization for the replacement of a light pole at Tijeras Creek Park (impacted during routine landscape maintenance), to be reimbursed by BrightView Landscape Services.

The SAMLARC Board of Directors is committed to preserving the value, desirability, and attractiveness of all properties within SAMLARC. For the full Open Session Board of Directors Meeting Agenda, as well as the Board Agenda Reports, please click HERE.

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