Board of Directors Meeting Highlights: March 24, 2020

Updated: Mar 27

The SAMLARC Board of Directors held their monthly meeting on the evening of March 24, 2020. The Board Meeting was held virtually in order to comply with the Center for Disease Control and social distancing requirements while supporting SAMLARC’s ongoing operations. The Open Session Agenda for the meeting and corresponding Open Session Board Agenda Reports can be found HERE.

The Board of Directors took action on the following items during the March 24, 2020 Open Session Meeting:

To protect public health and slow the spread of COVID-19, the Board of Directors approved response measures regarding SAMLARC activities, facilities, and administrative operations through April 30, 2020. Please click HERE to view the full Notice of SAMLARC Facilities. Major points of action include:

  1. All events, classes, programs and clubs will not be held

  2. All facility use permits, and special use permits are suspended, and no new permits for facility use will be issued

  3. Property violations will not be issued and existing violations will be placed on monitor status

  4. All four SAMLARC swimming pools will remain closed

  5. The Beach Club restrooms and gate access are closed

  6. Children’s playground equipment, picnic shelters, and pickleball and tennis courts at all parks are closed

  7. Park grass areas, Lakeshore, and Trails are open. Group activity is prohibited; social distancing requirements must be followed

  • As recommended by the Budget and Cash Flow Committee, the 2019 Financial Audit was approved for the year ending December 31, 2019. Notification regarding the Audit will be sent via post mail to the Membership by April 30, 2020.

  • As recommended by the Landscape and Facilities Enhancement Committee (LFEC), approved a contract with JB Bostick for asphalt repairs and seal-coating at nine (9) SAMLARC parking lots, including Altisima, Arroyo Vista, Beach Club, Lakeshore, Cielo Vista, Cañada Vista, Central Park, Monte Vista, Vista Verde. Four (4) parking lots will receive an asphalt overlay, and the concrete flowline at Arroyo Vista will be replaced.

The SAMLARC Executive Officers were elected to serve from March 24, 2020 through the first Board Meeting following the 2021 Board of Directors Election. The Officers include:

  • President: Robert Dickson

  • Vice President: Judy Vasquez

  • Secretary: Marty Groh

  • Chief Financial Officer: Robert Louvar

  • Directors at Large: Jeff Halbreich, Paul Persiani, Charles Villafana

Members of the Board of Directors were appointed to serve on SAMLARC Committees. Committee appointments are as follows:

  • Budget and Cash Flow: CFO Louvar, Secretary Groh and Director Halbreich

  • Communications: Secretary Groh and Director Halbreich

  • Community Lifestyle: President Dickson, CFO Louvar and Vice President Vasquez

  • Election: President Dickson

  • Landscape and Facilities Enhancement: Director Persiani, Vice President Vasquez and Director Villafana

  • Insurance Review: Secretary Groh, Director Halbreich and Director Villafana

  • Lago Santa Margarita: Director Persiani and Director Villafana

Members of the Board of Directors were appointed to serve as SAMLARC Liaisons in specific capacities. Appointments are as follows:

  • Architectural Review (Liaison): CFO Louvar

  • Covenant (Liaison): Secretary Groh

  • City of Rancho Santa Margarita: President Dickson

  • Community Associations of Rancho: Secretary Groh and Vice President Vasquez

  • Construction Projects: LFEC Chair (to be determined)

  • Rancho Santa Margarita Chamber of Commerce: Director Persiani

  • Rancho Santa Margarita Sports Council: Director Halbreich

  • Schools and School Districts: President Dickson

All consent calendar items were approved, including:

  • As recommended by the LFEC, approval of construction documentations for the Altisima Office renovation project.

  • Approval of a contract with a new food service vendor, Nostimo, for the operation of the Beach Club Snack Bar for the 2020 summer season.

  • Approval the movie selection (Frozen 2 and Aladdin) for presentation at the 2020 Screen on the Green events.

  • Approval of repairs throughout the community, including a replacement light pole at Vista Verde Park, infield refurbishment at Tijeras Creek Park, backstop repairs at Altisima Park, and wall repairs at the SAMLARC arena.

  • As recommended by the LFEC, approval of a contract with Richard Fisher Associates for playground architectural design services at Urban Trail East and the Los Paseos Trail.

At the end of the meeting, Board President Robert Dickson announced the establishment of an Executive Committee that is chartered to discuss and enact response measures to the Coronavirus as it impacts the SAMLARC community and common areas. The Executive Committee was established at the March 18, 2020 Emergency Executive Session Board Meeting and is comprised of three (3) Board Members. Please click HERE for the actions taken at the Executive Committee’s first meeting held on March 23, 2020.

The SAMLARC Board of Directors is committed to preserving the value, desirability, and attractiveness of all properties within SAMLARC. For the full Open Session Board of Directors Meeting Agenda, as well as the Board Agenda Reports, please click HERE.

22342A Avenida Empresa, Suite 102A, Rancho Santa Margarita, CA 92688

(949) 709-0010

© 2018 Santa Margarita Landscape and Recreation Corporation