The SAMLARC Board of Directors held their monthly meeting on the evening of March 23, 2021. Due to gathering restrictions from the State of California and recommendations from the Centers for Disease Control, the physical assembly of the Board of Directors meeting was not feasible to accomplish while maintaining proper social distancing measures. In order to protect public health while continuing to support SAMLARC operations, the Board of Directors held a virtual Board of Directors meeting on March 23, 2021. Homeowners may access the Open Session and Executive Session Agendas for the meeting and corresponding Open Session Board Agenda Reports through the Homeowner Portal, which can be accessed HERE.
The Board of Directors took action on the following items during the March 23, 2021 Open Session Meeting.
Introduced new Board of Directors Member Deborah Christensen, appointed at the March 18, 2021 Special Open Session Meeting of the Board of Directors. Director Christensen has been a SAMLARC Member for more than twenty-five (25) years, with extensive experience in residential property management and interior design. Director Christensen has served on the Architectural Review Committee since July of 2017; her combination of professional and personal community experience will be invaluable to her contributions to the Board. Director Christensen was appointed to fill the vacancy created by former Board Director Michael May’s resignation, and will serve for one year, at which point the position’s term will end. *
Elected Directors to Serve as President, Vice President, Secretary, and Chief Financial Officer for the period of March 23, 2021 to the first Board Meeting following the 2022 Board of Directors Election. The composition of the Board of Directors is as follows:
President: Paul Persiani
Vice President: Judy Vasquez
Secretary: Robert Sherfy
Chief Financial Officer: Jeff Halbreich
Director at Large: Deborah Christensen
Director at Large: Robert Louvar
Director at Large: Charles Villafana
Appointed Directors to serve on SAMLARC Committees and as Board liaisons in specific capacities for the period of March 23, 2021 to the first Board Meeting following the 2022 Board of Directors Election. The composition of Committee and Liaison appointments is available HERE.
As recommended by the Budget and Cash Flow Committee, approved and finalized the drafted Audit Report for the 2020 fiscal year. Members will receive the Audit by April 30, 2021 via post mail. The Audit will also be available online through the SAMLARC Resident Portal at SAMLARC.org/homeowners
As recommended by the Insurance Committee, approved the renewal of SAMLARC’s insurance policies for April 1, 2021 through March 31, 2022. SAMLARC is required by law to maintain insurance coverage, which protects the long-term interests of the Association and its common areas.
Approved returning to normal operating procedures with regard to facilities, programs and activities with the user responsible for adhering to state/county guidelines related to COVID-19. This applies to Community Lifestyle programming as well.
All consent calendar items were approved, including:
A Virtual SAMLARC Delegate Workshop to be held in May.
As recommended by the Community Lifestyle Committee, several community lifestyle programs through September 1, 2021. The calendar includes a variety of socially-distanced, virtual, events. Please click HERE to learn more.
As recommended by the Landscape and Facilities Enhancement Committee (LFEC), a pool deck overlay and mastic project at the Arroyo Vista Pool. This project provides structural and aesthetic protection of the concrete decking, maintaining visitor safety and avoiding costly repairs in the future.
As recommended by the LFEC, replacement of the Estrella Vista Park playground slide to preserve the safety and durability of the structure. Installation of the new slide will ensure that children continue to enjoy well-maintained playground equipment that meets industry safety standards.
As recommended by the SAMLARC Committee Chairs/Board Liaisons, appointment of Members to SAMLARC Committees.
As recommended by the Assessment Statement Options Ad Hoc Committee, dissolution of the Committee as its objectives have been met.
A revision to the Communications Committee Charter to add one (1) alternate position to the composition of the Committee.
Contracts with a variety of local sports organizations to host contract classes and programs at SAMLARC facilities, including:
Mission Viejo Nadadores Swim Foundation
Contracts with a variety of vendors to support the SAMLARC Beach Club Lagoon 2021 summer season, including:
Lifeguard services provided by Premier Aquatic Services, LLC
Food and beverage services provided by Nostimo
A variety of work authorizations for the ongoing maintenance of SAMLARC assets, as well as contracts with professional service providers to execute maintenance.
The SAMLARC Board of Directors is committed to preserving the value, desirability, and attractiveness of all properties within SAMLARC. For the full Open Session Board of Directors Meeting Agenda, as well as the Board Agenda Reports, please visit the SAMLARC Homeowner Portal which can be accessed HERE. The next Meeting of the Board of Directors is anticipated to be held on March 23, 2021 at 6:00 p.m. Pending government restrictions related to COVID-19 and gatherings, the Meeting may be held virtually. More information will be published on SAMLARC.org prior to the Meeting.
* On February 22nd, the day prior to the February 23rd Board Meeting, recently appointed Board Director Michael May unexpectedly resigned from the Board due to personal reasons. Director May was appointed by the Board of Directors in December of last year replacing former Board President Robert Dickson. Director May’s resignation created an opening on the Board to complete the second of a two-year term. With the term being so short, the Board conducted a closed recruitment to fill the vacant position reaching out to various SAMLARC committee members and delegates who had direct experience with SAMLARC. Interviews were conducted on March 18th during a Special Executive Session Board of Directors Meeting, and Director Christensen was appointed during a Special Open Session Board of Directors Meeting which immediately followed.